INVOICING / E-INVOICE

In addition to the mandatory information required by german VAT law (§ 14 UStG), an electronic invoice must contain the following information in accordance with § 5 ERechV:

• Buyer reference number (CISPA's buyer reference ID is: 992-80255-64).
• Payment terms or due date
• Bank details of the payee
• Biller´s e-mail address

In addition, an electronic invoice must include the following information if it was provided to the biller by the ordering party at the time of order or in advance:

• Purchase order number
• Supplier reference

All billing-related information must be transmitted in a generally machine-readable form and may not be included outside the designated text fields.

• For issuing electronic invoices, the XRechnung (e-invoice) standard must always be used in the current version. Another standard may also be used if it meets the requirements of the European standard for electronic invoicing and the federal E-RechV.
• Please note the different mailboxes
  • for invoices in XRechnung (e-invoice) format: xrechnung@cispa.de
  • for invoices in ZUGFeRD format: invoice@cispa.de
• Only invoices from the correct mailboxes will be processed.
• Please send each invoice only once. Additional sending of the invoice in paper or file format is not permitted.
• An e-mail may only contain one invoice.
• Invoice supporting documents or attachments must be embedded in the invoice data and may not be sent as an attachment to an e-mail.
• The maximum size of an invoice is 10 MB.
• The maximum number of embedded invoice supporting documents is limited to 200. Allowed file types of embedded documents are: "png", "pdf", "jpg", "jpeg" and "csv". Attachments must not contain active content (e.g. macros).
• Please do not send any advertising, newsletters, contract documents or the like to the above-mentioned e-mail addresses.
• Invoice documents with attachments that require a paper-based method of transmission under other legal provisions (export certificates, customs documents or similar) remain unaffected by the above regulations.

• For the transmission of electronic invoices, the OZG-compliant invoice receipt platform (OZG-RE) is available, which can be accessed at https://xrechnung-bdr.de
• This requires a one-time registration.
• Further information on electronic invoicing can be found at the given address.
• The language can be switched to English.
• The requirements for transmission via e-mail apply analogously.
• Please send each invoice only once. Additional sending of the invoice in paper or file format is not permitted.

• Please transmit exclusively to invoice@cispa.de.
• Only invoices from this mailbox will be processed.
• Please send each invoice only once. Additional sending of the invoice in paper or file format is not permitted.
• An e-mail may only contain one invoice.
• The invoice must be sent in PDF file format as an attachment to the e-mail; invoices may be in portrait or landscape format, but may not be rotated; other file formats will not be considered (e.g. Word, Excel, zip, etc.).
• The e-mail must not exceed the maximum size of 10 MB.
• Attachments may be included in PDF format. In this case either the attachments or the invoice must be identified in the file name.
• Please name invoices as follows: *Rech*.pdf, *Inv*.pdf, *Faktura*.pdf, *Gutschrift*.pdf or *RG*.pdf
• Alternatively please name attachments as follows: *Anla*.pdf, *Liefersch*.pdf, *Anhang*.pdf or*Attach*.pdf
• (the asterisk means that there may be additional text).
• Please do not send any advertising, newsletters, contract documents or the like to the above-mentioned e-mail address.
• Invoice documents with attachments that require a paper-based method of transmission under other legal provisions (export certificates, customs documents or similar) remain unaffected by the above regulations.